Who Can Book?

Faculty, Staff, Students and external community groups are welcome to book space at the University.  The priority use of space  is for Core Academic/Educational Activities.  

Faculty and Staff

Invitee Groups

External Groups

UBC Students

UBC Associations & Clubs

Important note: Special function and outdoor space are available for booking at any time up to 1 year in advance.

The CBO accepts room booking requests throughout the year for all space. However, in order to prioritize academic use, we use the following schedule to determine how far in advance a request can be processed and confirmed. Month requests begin to be processed and confirmed:

Month of Event
Weekday bookings
(8:00 am - 4:00 pm)
Evening (after 4:00 pm)
& weekend bookings
September to November August

Mid May

After the Academic Schedule is published 

December (Exams) November November
January to March December
April (Exams) March March
May to June March March
 June (Exams) Mid May Mid May
 July to August March March
August (Exams) Mid July Mid July

Please note: Special Function Space and Outdoor Space are exempt from this timeline.

Last reviewed shim11/1/2016 3:37:31 PM

Contact Us

Central Booking Office
The University of British Columbia
1290 International Mews
Kelowna, BC V1V 1V8

E-mail: cbo.okanagan@ubc.ca

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