Room and Space Bookings

Faculty, staff, students and external groups book space at UBC’s Okanagan campus for a variety of reasons.

Book Now (Staff, Faculty, and External)

UBC Student Associations/Clubs Book Now

Student Study Space Book Now

All Room and Space Bookings – Postponed

Due to the ongoing measures to contain the COVID-19 pandemic UBC Okanagan will not be accepting booking requests until further notice.

For UBC staff members: The Okanagan campus has established a Resumption Planning & Coordination Committee (RPCC) to oversee a staged resumption involving a Parent Plan approval process, followed by aligned individual Safe Work Plans.

Please visit the link below and submit a safe work or safe event plan before submitting a booking request form. Booking requests will not be processed without an approved plan.

If you have any questions or inquires please contact or please refer to the UBC Okanagan’s COVID-19 response webpage.

We appreciate your patience and understanding during this unique time.


Event Set Up

  • Once approved, you are responsible for submitting a work order to Facilities Management for all events that require set-up.
  • Work orders must be submitted two weeks prior to the start date of the event.
  • To enter work orders please visit

Audio Visual requirements

  •  Audio Visual equipment is assumed to be in working order at the time your booking is approved, however we encourage you to enter a ticket with IT Services prior to your event to provide them with your audio visual requirements.
  • To enter work orders please visit