Room and Space Bookings

Space availability during the 2022W session (Sept. 2022-April 2023) is expected to be extremely limited. Booking requests may not be accommodated. Requestors looking for large spaces in particular, may need to look for alternate venues, possibly off-campus.

Due to limited resources in the Central booking office, requests received via email in lieu of booking request form, will not be actioned.

Faculty, staff, students and external groups may book space at UBC’s Okanagan campus for a variety of reasons.

Staff, Faculty, and External: Book Now

UBC Student Associations/Clubs: Book Now

Student Study Space: Book Now

Already have a booking and need to adjust or cancel? Complete the Change booking request form.

Safety Planning for Ad-hoc bookings

As of July 1, 2021, University-wide COVID-19 safety plans are in effect. Those using ad-hoc booking spaces are responsible to follow the Safety Plan(s) applicable to the type(s) of space they are booking. These Safety Plans are available on the Return to Campus website.

Additionally, some types of activities, including some core business and educational activities, will require a Safe Event Plan. For more information about what types of booking require a Safe Event Plan, visit the Bookings and Events page or contact ready.ok@ubc.ca.

We appreciate your patience and understanding during this unique time.

Event support

Please be aware that the availability of some on-campus services may be limited due to ongoing return-to-campus planning efforts.

Event set up

  • Once approved, you are responsible for submitting a work order to Facilities Management for all events that require set-up.
  • Work orders must be submitted two weeks prior to the start date of the event.
  • To enter work orders please visit: https://facilities.ok.ubc.ca/requests/

Audio visual requirements

  •  Audio Visual equipment is assumed to be in working order at the time your booking is approved, however we encourage you to enter a ticket with IT Services prior to your event to provide them with your audio visual requirements.
  • To enter work orders please visit: UBC Self Service Portal

Safe Event Plan

Hosting events on campus

Events on campus, including some educational and business activities, may require an approved Safe Event Plan. For more information on what requires a safe event plan, visit Bookings and Events. Some campus services may be less available than usual due to ongoing return-to-campus planning efforts.

 

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