Policies, Forms & Resources
Policies
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- Policy UP9 – Booking and Rental of UBC Space
- Policy UP5 – Ownership and Use of UBC Equipment and University Support Services
- Policy UP8 – Posting of Notices, Posters and Signs
- Policy UP10 – Advertising
- Policy SC1 – Occupational and Research Health and Safety Policy
- Policy SC2 – Smoking, Vaping, and Sale of Tobacco-Related Products of Campus
- Policy SC4 – Environmental Protection Compliance
- Policy SC9 – Serving and Consumption of Alcohol at University Facilities and Events
- Policy SC13 – Response to At-Risk Behaviour
- Posting of Notices and Posters
- Filming and Photography
- Insurance
- Room Booking Cancellation Policies
Forms
- Room Booking Request Form
- Room Booking Change Request Form
- Traffic Management Application Form (PDF)
- UBCO Event Planning Checklist(PDF)
- Facilities Management Student Event Application Form (PDF)
Resources
Serving Alcohol
- Hosting an event with alcohol on UBC campus – Recommended steps
- Liquor Control Licensing Board Special Occasion Licensing Policy
- Liquor Licence Exempt Event Application Form
- Special Occasion License Information – BC Liquor Control Licensing Branch
- Special Occasion License Policy – from BC Liquor Control Licensing Branch
- Serving it Right
Other Resources
- Ballroom Terms, Conditions, and Layout
- University Theatre Terms, Conditions and Layouts
- Sunroom Terms, Conditions and Layouts
- Campus Buildings – Hours of Operation (PDF)
- Outdoor Space – Use Requirements (PDF)
- Room Rental Fees
- Facilities Management Event Inventory
- Informal Learning Space Map
- Scheduling Timeline
- Online Timetable – Room Schedules
- Room Booking Checklist
- External Booking Information
- High-Level Events Calendar
- Entandem (formally known as SOCAN and Re:Sound) Fee
- Insurance Requirements
- Cancellation Guidelines
- Frequently Asked Questions
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