Booking Prioritization & Fees

The booking prioritization and the fee depend on which type of activities your event falls under. Academic space (classrooms, lecture theatres) will be assigned and approved once academic scheduling is complete.

Types of Activities contemplated in UP9 include:

Academic / Educational Activities

1. Core Academic / Educational Activities

which means:

(a) classes or events related to UBC credit course offerings (i.e. UBC degree and diploma courses approved by Senate)

(b) examinations, seminars, discussion groups, and similar activities related to UBC credit course offerings; and

(c) research conducted by faculty, staff and students of UBC or under the auspices of UBC.

2. Other Academic / Educational Activities

which means:

(a) classes, courses and programs offered by UBC, but which do not lead to a UBC degree or diploma approved by Senate, which includes all courses offered by Continuing Studies; and

(b) conference, symposia and other academic/educational activities hosted by UBC faculty and/or staff.

Other Activities

1. Administrative Activities

(a) administrative meetings or other similar activities of student clubs sanctioned by a UBC students’ union or UBC Athletics and Recreation, faculty-sponsored student groups, or other similar organizations that are supported by UBC; and

(b) UBC faculty and staff meetings, training sessions or presentations related to the performance of their duties.

2. Athletic or Recreational Activities

(a) which includes, without limitation, the activities of varsity, club and intramural sports teams sanctioned by UBC or a unit thereof, or a UBC students’ organization; athletic programming (UBC or externally organized); and recreational programs (UBC or externally organized), such as kids’ camps.

3. Commercial Activities

(a) which means activities of a primarily commercial nature, including operating a Business, and engaging in any other activity for marketing, sales, or profit purposes. For the purpose of this Policy,

  • the term “Commercial Activities” does not include an Event, nor Filming and Photography; and
  • the term “Business” means:
    • a commercial or industrial activity or undertaking of any kind: or
    • professional, personal, or other services provided for the purpose of gain,┬ábut does not include an activity carried on by UBC or by agencies of UBC.

Room Rental Fees

Fees are charged for Activities that fall within one of all of the following criteria:

  • Event/Activity is charging fees for attendee’s (Conference, admission, registration etc.), or
  • Event/Activity is charging invited vendors to attend, or
  • Event/Activity where vendors/businesses are promoting and/or selling services, or
  • Event/Activity where an external business is paid by the University to attend an event