Who Can Book?

Faculty, Staff, Students and external community groups are welcome to book space at the University.  The priority use of space is for Core Academic/Educational Activities.

Faculty and Staff

Invitee Groups

External Groups

UBC Students

UBC Associations & Clubs

Important note:

The CBO accepts room booking requests throughout the year for all space. However, in order to prioritize academic use, CBO uses the following schedule to determine how far in advance a request can be submitted. Month requests begin to be processed and confirmed based on the below timeline. Request received prior to the timelines below, will not be actioned. 

Requesting special function space (Ballrooms, Foyers)?  The below timelines apply. Read more about types and booking Special Function space.

Please note that due to the high volume of requests received during peak periods (August, December, March), processing may take longer than expected (approximately 5-7 business days). Please do not advertise your event until you have received a final booking confirmation.

Month of Event Weekday bookings, 8:00 am – 5:00 om
(Requests may only be submitted starting on the first business day of the month indicated below.) 
Evening (after 5:00 pm)
& weekend bookings (Requests may only be submitted after the academic or exam schedule has been posted.)
September to November August Mid May
December (Exams) November November
January to March December November
April (Exams) March March
May to June March March
 June (Exams) Mid May Mid May
 July to August March March
August (Exams) Mid July Mid July